Administrative Assistant
The organisational engine that keeps our team running smoothly.
Full-Time Grand Cayman Apply now
The Real Estate Administrative Assistant provides administrative, operational, marketing, compliance, and team support across sales, rentals, HR, and office management. You’ll support our agents and management by coordinating documentation, maintaining accurate listing information, assisting with due diligence, managing property-related tasks, and keeping day-to-day office operations running smoothly.
What You'll Do
- Agent support: collect due diligence documents for vendors and purchasers, prepare and send documents for signature, and follow up on condition-satisfaction requirements
- Input and update CIREBA data, approve agents’ new/changed listings, and post status changes for sales and rental listings
- Create and organise transaction folders, maintain chattels lists, and file documents
- Coordinate property signs and open-house sign-in/sign-out processes
- Marketing support: update the MAD Google Sheet and save property photos for listings
- HR & onboarding: arrange meetings, prepare contracts, collect onboarding documents (ID, police clearance, health insurance, pension), set up Dropbox/Command access, and arrange headshots
- WORC / work-permit coordination: job-portal requirements, work-permit documentation, job adverts, and interview scheduling
- Office administration: manage supplies and coordinate AC, pest control, and maintenance; plus ad-hoc errands such as key collection/delivery
What We're Looking For
- Strong organisational and time-management skills with high attention to detail
- Ability to manage multiple tasks and deadlines
- Clear written and verbal communication skills
- Professional, helpful approach with agents, clients, vendors, and service providers
- Ability to handle confidential information with discretion
- Confidence using Google Sheets, Dropbox, CIREBA, Command, and document-signing platforms
- Willingness to assist with varied office, property, and administrative tasks
- Eligible to work in the Cayman Islands
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